Call 909-398-1228 for more information,
Agreement to Engage Lilly Walters Schermerhorn as a Face Painter and/or Henna Artist For Your Event
DATE OF EVENT?
PERFORMER'S START TIME?
PERFORMER'S END TIME?
NAME OF FINANCIALLY RESPONSIBLE PARTY?
NAME OF EVENT LOCATION?
ADDRESS OF EVENT?
SPECIFIC ROOM OR LOCATION OF YOUR GROUP AT SITE?
*** HOME PHONE?
*** CELL PHONE?
*** EMAIL?
PHONE AT EVENT LOCATION?
IS CONTACT ON DAY OF EVENT THE SAME? IF NOT, WE NEED THEIR CONTACT INFO BELOW
*** CELL PHONE?
*** EMAIL?
TYPE OF PARTY?
IF BIRTHDAY, THEIR NAME?
THEME DESIRED?
NUMBER OF ATTENDEES EXPECTED?
HOW MANY CHILDREN? HOW MANY ADULTS?
____
MANDATORY COST SHEET - Supply the following, or rent from us
TWO NORMAL HEIGHT CHAIR/S FOR EACH ARTIST, $10 EACH
STURDY TABLE AT LEAST 6FT LONG FOR EACH PAINTER, $25 each
EXCELLENT LIGHTING $35?
FULLY COVERED AND SHADY AREA, ENTIRELY PROTECTED FROM SUN AND WET
LINE COORDINATOR or SECURITY - $20 per hour
_________________________
INVOICE:
FIRST TWO HOURS
Travel outside of Claremont, $1 per minute for driving distance to and from Claremont or from Big Bear
For groups over 40, we will need a line coordinator, $20 per hour
Shade tent: $100
Chairs: $10 each
Table: $35 each
Lighting: $35
Line Coordinator: $20 an hour
TOTAL FOR YOUR EVENT: _____________________
RESERVE DATE: I need your credit card to hold this date, there is a cancellation fee of $50.
_____________________________
If the weather is over 90 degrees, or under 65 degrees, we will need to be inside, in an environmentally controlled area.
A parking place, close to where I need to unload my materials?
A fully covered and shady area, entirely protected from sun and wet.
Two normal height chair/s for each artist. Chairs that are the same height as an office or dining room chair. For henna art we also need a tall chair, like a bar stool.
A sturdy table at least 6ft long for each painter.
Excellent lighting, with electricity
If over 40 guests a line coordinator
If over 100 guests, a security person
Will you reserve a parking place, close to where I need to unload my materials?
DJs and BANDS: Painters must be in a separate room from the band and loud noise. It is not safe to have us close to each other.
MAKING A WAITING LIST: I use my own system of numbering for a waiting list.
HENNA: henna is dye. Once I apply it, it needs an hour to dry. If you brush up against something, it takes a great deal of work to remove the stain. After that flakes will fall off that can stain upholstery, sheets, clothes, etc. Therefore, it is not a good idea for children under 13 and should only be done with the written permission of parents.
RELEASE: You must gain permission from the parents of minors to allow me to paint their children. In addition to your gaining their permission verbally, and putting a notice in the party invitation. It is vital you make parents aware they are allowing me to paint their children at their own risk.
PROBLEM PARENTS: Very **rarely** I will have a parent, or child, who is a problem. For instance, a parent who insists their child should go before the other children. Or, a child who wants to play with my supplies (I have over $2000 invested in my materials, and I sanitize everything between each person. So, I do not want anything touched. Ninety-nine percent of the time, I handle these situations myself. But, if I feel I must be too "firm," I will say to the parent, or child, "Please go ask the people who have hired me. They will let you know how they want this handled."
PAINTING AT PUBLIC PARKS: Very often at parks, children not with your party will see you have fun things going on, at ask me to paint them, play in your jumper and eat your cake! This can be a real problem in making the wait time very long for your guests to get painted. I have no way of knowing who belongs with your group. I have had parents of these stray children try to bully me into painting them. Please assign one of your guests to be my line monitor.
AGREEMENT TO THESE TERMS:
RELEASE: You must gain permission from the parents of minors to allow me to paint their children. In addition to your gaining their permission verbally, and putting a notice in the party invitation. It is vital you make parents aware they are allowing me to paint their children at their own risk. I use FDA approved face painting products which are safe for the skin. But anyone can have an allergic type of reaction, or other accidents can happen. Gems are glued to the skin with a latex eyelash adhesive. Lilly Walters is NOT responsible for any injuries, negligence, allergic reactions, or incidences caused by unruly behavior by guests during a party. Client acknowledges that there are risks inherent with live entertainment. These include, but are not limited to, dangers from tripping over equipment, dangers from paint and paint brushes. Client assumes the liability for all such risks and agrees to indemnify, defend and hold harmless Lilly Walters Schermerhorn and against any and all accidents, claims, judgments, costs or liability for damage, injury to any person or property during the Event including time of set up and take down, by guests and staff. Liability of Lilly Walters Schermerhorn shall not exceed the total value of this agreement
This will constitute your agreement to all the terms in this agreement. Your credit card will show a charge to Walters Schermerhorn.
I look forward to being at your event.
Send this to lilly@funfacepainting.com or fax it back to 408-228-8752, Lilly Walters Schermerhorn